Accounts Payable Specialist

Pekin Insurance
Job Description

Position Objective: Accurately assign general ledger codes to check requests and journal entries in order to ensure correct accounting information is being utilized for the company’s forecast and financial statements. In addition, provide timely payments to our insureds, agents, employees, and external vendors.

Responsibilities:

  • Write Direct Bill, Financial Products, Life Claim, GPS and APS checks on a daily basis
  • Write PLIC, FAIA and Financial Products commission checks on a monthly basis.
  • Write PLIC dividend checks on a quarterly basis and P&C profit sharing checks annually
  • Verify the accuracy of and assign general ledger codes to check requests
  • Input general ledger codes from check requests into the AP software
  • Write and mail out Operating checks on a daily basis
  • Assist outside vendors with payment questions
  • Assist employees in obtaining historical/comparative data
  • Maintain an excel spreadsheet of personal mileage for each Company Car driver that is used by the Controllers and HR departments for tax purposes
  • Prepare journal entries and input them into the general ledger software
  • Verify the accuracy of the chart of account coding on paid bills and maintain the unpaid bill spreadsheet
  • Balance and prepare a monthly inter-company settlement
  • Prepare the paid bills to be sent to Image Right and index the paid bills once scanned
  • Set-up employee’s vendor files for EFT payments
  • Obtain W-9’s from vendors
  • Process inventory changes, additions and deletions on a monthly basis; prepare a monthly journal entry for the depreciation of fixed assets; figure gains and losses on sold or disposed assets; and balance monthly inventory reports to the general ledger
  • Balance monthly cash disbursements for PLIC Operating, FAIA Operating, PIC Operating, PFLIC Operating, PAC Operating, FAIA Regular Commission and FAIA Miscellaneous Commission accounts
  • Assist employees and be the contact person for the Xerox copier/scanner
  • Works with Agency Accounting and Marketing to verify the accuracy of credit and charge entries made to the agents’ statements
  • Receives, records and deposits payments for Pekin Insurance Company’s rental property, agency classes, UPS, cafeteria rebates, canteen rebates, and other miscellaneous receivables
  • Other duties as assigned

Education and Experience:

  • Associates degree in Accounting or equivalent experience

Knowledge/Skills/Abilities:

  • Ability to organize and reason in a logical manner
  • Good sense of timing and ability to recognize problems
  • Ability to work without direction for very long hours
  • Ability to research, classify and analyze collected data
  • Ability to interpret and make conclusions based on available information
  • Ability to recognize and solve problems
  • Excellent Finger dexterity
  • Ability to concentrate and handle detailed work
  • Ability to work under stress
  • Ability to manage time and complete multiple tasks while continually meeting deadlines
  • Easily adapts to changes in responsibilities, work processes, timeframes, performance expectations, organizational culture or work environment
  • Must have strong computer skills, including advanced Microsoft Excel user
  • Must be self-directed and effective working independently, yet equally comfortable contributing in a team environment
  • Ability to prioritize and learn quickly
  • Aptitude for examining, evaluating, improving and developing methods
  • Excellent filing, bookkeeping, recording and computational skills
  • Ability to work in an office with data entry operations 
Company Perks:
  •  Ability to work as a team member and follow directions
  • Newly Remodeled Work Space
  • Onsite Low Cost Café
  • Work Flex
  • Paternity Leave
  • Paid Volunteer Hours
  • Employee Discounts on Auto & Homeowner’s Insurance
  • Computer Loans
  • Onsite Discounted Massages
  • Company Sponsored Events
Contact Information

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